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Defining Default Field Values

You can assign default values to any field for which you have been given access by the AR System administrator. Your default values override any defaults the AR System administrator may have defined when setting up the schema. If your AR System administrator has specified a default value for a field that you want to be clear (empty), you need to specify a default value of $NULL$ for your user default value. You can use the $NULL$ keyword in any field except for a selection field (radio button or drop down list box). Your defaults are saved in a file named <ar_config_dir>\<schema_name>.ard and can be exchanged with other AR System users by copying the file.

These default values are automatically loaded when you select Set To Defaults from the Edit menu (or type Ctrl+U) or when the Preferences setting for the Submit or Query window is set to display default values.

Defining default field values

1. Select Customize Defaults from the Actions menu. The Select Schema - Customize Defaults window appears.
   
   
2. Select the schema for which you want to define default settings. The selected schema is displayed in the Customize Defaults window (click here for an example).
   
   
3. Enter new default values or replace existing values.

Note: Fields that are normally hidden on your view are visible on the Customize Defaults window. Even though these fields are not normally visible, they exist in the database and you may want to assign a default value to them (if you have write access). Any default values you assign to hidden fields are preserved and applied when you perform any operation where default values are used.

4. To save these defaults, select Apply from the Actions menu, click on the Apply tool bar button, or type Ctrl+A.

If you have not made any changes, the Apply menu item and tool bar button are disabled (not available).

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