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Field Data Entry Operations

The following summarizes the ways in which you enter data and select choices in schemas. Refer also to the illustration below.

Figure: Entering Data in Fields

Typing and editing information in a field

• Select the field and begin typing.

The type of information you can enter in a field depends on that field's data type, as previously described. In date/time fields, information must be entered in a specific format. You can type directly into the field to add to or modify the text. You can continue typing up to the maximum length allowed for the field.

In diary fields and character fields 70 characters or more, you can open a Text Editor or Diary Editor dialog box that lets you enter more information by selecting the symbol to the right of the field.

Some fields may have a character menu associated with them providing suggestions. Select the character menu symbol to the right of the field and then highlight the menu item you want and release the mouse. Your selection either replaces or appends to any existing text depending on how your AR System administrator defined this field. You can also press the F6 function key to display a character menu.

To delete data from this field, highlight the text and then select Clear from the Edit menu. (You can also press the Delete key or Shift + Delete keys.)

Using a drop down list box

• Use the mouse to select the drop down list box symbol next to the field and then select an item from the menu that appears. Your selection replaces any existing selection in the field, since selection fields can contain only one choice.

To delete all data from this field, select the drop down list box symbol and then select the Clear item from the drop down list box.

Using selection radio buttons

• Select the radio button you want (you can select only one button at a time). To de-select a button, simply select it again. To change your selection, select another button.

Using numeric text fields with arrows

• Select the up arrow symbol to increment the field value by one. Select the down arrow symbol to decrement the field value by one.

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